How can I add images/documents to a page?

Subject to configuration and permissions, you may be able to attach images, documents and/or multimedia (audio and video) to a record. These may be chosen from the Media Library or uploaded directly in the current context. Easy-to-follow instructions are provided on the relevant screens.

Image showing the media upload dialog window

Upload new images/files/multimedia

The process is the same for images, documents and multimedia. You will need to select a file from your computer hard disk, provide a title and other meta information and choose a folder for the uploaded asset. Qi is configured to accept most common file types, but if a particular file is rejected please get in touch with us.

Upload a file

You may choose to provide as much or as little information as you wish, just bear in mind that all the meta data here relates to the image/file/multimedia, not to the record they are associated with: if we are talking about copyright and credits of the image of a painting, we are not talking about the painting itself, but just its digital reproduction (there is space for painting copyright among the main data for the painting itself).

Alternative text

This text is associated with an image that serves the same purpose and conveys the same essential information as the image. This is text is displayed instead of the image when for example the users have turned off images in their web browser, or is using a screen reader

Title and caption in context

Next you may also choose a title and caption in context. As media may be shared between multiple records, these extra fields allow you to specify (if you wish) separate titles and captions for each instance. If you don’t, the front-end will use the generic title and caption linked to the media.

Add file

Finally select Add: the file is uploaded, linked to the media library and to the record and the record is set to a pending status (as a change has been made).

Choose from the media library

If an image/file/multimedia had been uploaded before, you may simply link it to the current record, instead of having to upload it again.

Image showing how to add a media from the library

In this case, you may choose a folder and/or filter by title or filename. Then select the asset you want to link and potentially enter a title/caption in context, if required.

Approving files

Media files go through the same approval process of the main content records - so as you link them/upload them you’ll see yellow icons that mean a new file has been linked, but not yet approved.

If a record has linked files, they will be displayed in a list.

Image showing a media object in the record page

You may edit the info in context directly here (subject to permissions), while the full set of metadata is available for editing in the media library. This is because the same media file (image, document or multimedia) may be linked to more than one record and the media library will make this connection visible - so you are aware of the impact of making changes.

Image showing a media object in the library