What is a draft or pending record?
Until a record is approved, it is in a draft, or pending, status. This may happen in a number of situations:
- A newly created record, saved but not yet approved. This record will not be available to the public until a user with approval rights has approved it.
- An existing record which has been modified.
- A new or existing record where an image or other media file has been added.
This is visualised in the form of a yellow bar next to the record’s name in a list, or with a yellow warning message when looking at the full record.
Changes to a pending version of a record will overwrite previous changes. Once approved, the pending version will replace the previously approved one and become the new live record. Previous and past versions of a record are saved in the Audit Trail.